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On-premise AI for the public sector

On-premise AI for
local government —
digital relief
for modern administrations.

Pixelschnitzel helps towns, councils and municipal organisations introduce AI systems safely and practically — from knowledge assistants to process support for departments.

Discuss the AI potential for your authority → See possible use cases
Administration-aware · privacy-focused · pragmatically delivered
GDPR‑compliant
Hosted in Germany
BVMID‑certified AI expert
10,000+ active users
75+ projects since 2023
In time / in budget
A personal point of contact
The reality in many administrations

High pressure. Scattered knowledge.
And limited resources.

·
Residents expect fast, clear answers — digital, at any time, consistent.
·
Knowledge sits in documents, specialist applications and the heads of individual people — and is lost when someone leaves or falls ill.
·
Staff are at capacity and skilled people are missing — relief becomes a precondition for staying effective.
·
Data protection, IT security and traceability are a must — exactly where carefully introduced AI can help.
What does on-premise AI mean for the public sector?

AI that can be run under control —
not every request goes out to the open internet.

On-premise or otherwise controlled AI can be set up so that sensitive information does not flow into public AI services unchecked. Depending on data protection needs and infrastructure, the solution runs on-premise, in a private environment or in a suitable data centre.

Which model fits your authority is something we work out together with your IT, data protection officer and departments.

Internal
Run in your own data centre or administrative network.
Dedicated
A separate, isolated environment with a suitable provider.
Sovereign
Open-source models, documented architecture, clear ownership.
Administration-aware
Integrated into processes, roles and existing specialist systems.
Possible use cases in the public sector

Where AI can genuinely
relieve administration.

Use Cases
①
Internal administration assistant

Knowledge that is needed every day.

Access to bylaws, work instructions, templates and internal rules, with source references. Staff find answers instead of searching for them.

②
Preparing citizen communication

Answers that stay easy to understand.

Support with draft replies and text modules, the person stays responsible while the AI helps with clarity and speed.

③
Making departmental knowledge accessible

From scattered knowledge to a clear answer.

Knowledge from documents, forms and procedures becomes accessible through a controlled AI, per department, with clear permissions and source references.

④
Process support

Guide recurring workflows consistently.

AI guides staff through recurring administrative processes, points out required documents and reduces time spent searching, with clear handovers to people.

⑤
Training and orientation

Onboard new staff faster.

Trainees and new specialists get controlled access to internal content, as a starting point and reference work.

⑥
Council and committee work

Structure resolutions and submissions better.

Submissions, resolutions and council papers can be stored in a more structured way and searched precisely, a relief for committee work and leadership.

Why not just any AI tool?

Administration needs more
than a chatbot.

·
Data protection concept. Which data may be processed, and in which environment?
·
Roles and permissions. Who is allowed to see which content, and how is that ensured?
·
Clear limits for use. Where may AI assist, and when does a person have to decide?
·
Traceability. Answers with source references, instead of statements that are hard to verify.
·
Operating concept. Who maintains the system, reviews content and responds when something goes wrong?
Our approach for the public sector

In clear steps
from concept to delivery.

Process
Step 01

First conversation

Goals · departments · framework conditions

Together we clarify which goals you are pursuing, which departments are affected and which conditions are at play.

Step 02

Potential analysis

Which processes are really suited to AI?

Not every use case is worth it. We prioritise by value, effort and risk and tell you honestly where AI offers no benefit.

Step 03

Data protection & operating model

Clarifying what is permissible and viable

With your data protection officer and IT, we clarify how data may be processed and which operating model fits.

Step 04

Pilot project

A small, clearly scoped use case

We start with a manageable use case with measurable value, before the solution gradually grows.

Step 05

Involvement & technical delivery

Training · integration into existing systems

Staff are trained and taken along while we connect the solution to document stores and specialist systems, with a documented architecture that your IT can support.

Successful use cases are then transferred to other departments in a controlled way, with clear responsibilities.

Why Pixelschnitzel for the public sector?

Digitalisation, software development
and AI from a single source —
with a feel for established administrative processes.

  • A personal point of contact. Florian Brosig in person, from the first idea through to after go-live.
  • Experience from real software projects. More than 10,000 active users in existing software systems. Our case studies show what that looks like in practice.
  • BVMID-certified AI expert. Certified AI expertise with a view for the mid-market and public administration, from real projects.
  • From the Ruhr region, locally rooted. Based in Herne, short distances across NRW, deliverable nationwide.
Administrative team in conversation
A note on responsibility

AI in administration must be
introduced responsibly.

That is why we look at data protection, acceptance and clear limits for use alongside the technology. AI does not replace staff, it relieves and supports them.

Common questions from the public sector

How we think about AI
in administration.

Is AI even permissible in public administration?
Using AI in the public sector is possible, but depends on use case, data protection concept and operating model. With your data protection officer and IT, we clarify which areas of use are viable.
Does AI replace staff in administration?
No. Our approach is relief, not replacement. AI takes on preparation, research and structuring, while the professional decision stays with the person.
We have limited IT resources. Can it still work?
That is exactly why we choose small, clearly scoped pilot projects with measurable value, and document them so that your IT can take over or grow with them.
What happens to sensitive data?
Which data is processed in which environment is something we clarify per project. On-premise or dedicated operating models allow for tighter control, what matters is the setup and the protection required.
How does this fit into tendering and procurement?
We support you with statements of work and the preparation of formal tenders. Pilot projects can often be covered within existing framework agreements or thresholds.
What happens after a first conversation?
After a no-obligation conversation, you receive an honest assessment of whether an AI project makes sense now, or whether other digitalisation steps should come first.
Pricing & investment

Clearly calculated.
Honestly reasoned.

Every project is calculated individually — the figures below show the budget at which a project with us starts. We make the numbers transparent before any investment, with a business case and ROI on request.

Software
from €5,000

Built around your business processes — from a single tool to a complete platform. What it costs and what it saves, we'll tell you after the first call.

Artificial Intelligence
from €10,000

RAG, chatbots, on-premise models, OCR, mail classification. We start where AI measurably takes work off your hands — not where it merely sounds good.

Hardware for on-premise AI
Snapshot

Server and GPU prices are highly volatile right now. We provide an up-to-date calculation before you approve any order.

In time / in budget

We calculate before we build — and deliver in time / in budget. Lean structures without a sales machine or corporate overhead: you pay for development, not administration.

Business case & ROI

On request, we calculate a complete business case with a concrete ROI before the project starts. So you decide on impact, not on price.

Our promise

If a problem is technically solvable, we commit. If it isn't — or simply doesn't pay off — we'll tell you that too: with a reason, and usually with a pragmatic alternative.

First call · free → Request a business case
Administration.
First conversation for the public sector

Want to find out
where AI can genuinely relieve
your administration?

We show you which use cases make sense and what a safe start looks like, no slides, no sales pressure.

Arrange a no-obligation conversation → Prefer to write